JOB VACANCY FOR WASH IN EMERGENCY (WinE) in GHANA
Technical Assistance for WASH in Emergency Cluster Coordination and Capacity Building for Coordination, Planning and response
Based in Accra, Ghana
Summary / Terms of Reference
UNICEF, Ghana
Terms of Reference
Reference: Activity No. 38.2 – WASH AWP (2012 – 2013)
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Purpose
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To
build capacity for Cluster Coordination and improved WASH in Emergency (WinE)
Co-ordination, Planning and Response at National and Regional Level
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Expected
fee
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To be determined (International Consultant)
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Location
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Accra with occasional
travel to regional level – mainly 5 focus regions (Central, Northern, Upper
East, Upper West and Volta Regions), and Districts yet to be confirmed
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Duration
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6 months
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Start
Date
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1 August 2013
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Reporting
to
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Chief of WASH
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Background
In recent years, many of the focus districts of the GoG –UNICEF WASH
programme, especially in the 3 Northern regions have experienced alternate
occurrences of droughts and flash flooding. Recent trends in the micro-climate
in these areas, and in indeed, across the West African sub-region suggest that
this state of affairs may become more regular, if not more severe.
The poor sanitation conditions in major cities across the country have
also led to frequent, almost annual cholera outbreaks, which have claimed more
than 100 lives between January 2011 and April 2012.
These unfortunate events, coupled with the existence of isolated
security flash points, due to ethnic/ chieftaincy disputes, as well as, the
occasional influx of refugees from neighbouring West African States, require
prompt, well-coordinated, and effective response in the area of Water,
Sanitation and Hygiene (WASH), in order to avert further suffering of displaced
persons, especially women, children, the aged and other vulnerable groups.
Justification
The National Disaster Management Organisation (NADMO) is mandated to
lead any disaster related emergency at the national, regional and district
levels, with co-ordination support from the appropriate local government
structures i.e. Regional Security Committees (RegSec’s) and District Security
Committees (DiSec’s).
Typically, the co-ordinating bodies at the regional and district levels
draw on the expertise of sector agencies and decentralised departments, to
address specific concerns within the emergency response related to their areas
of expertise.
Thus, a formal structure exists within the regional and district
administrations to mobilise resources and specialised support for specific
emergency/ disaster related efforts and co-ordination, including in response in
the area of WASH. The structure at the national level, however, is unclear.
Currently, the capacity for the effective co-ordination of emergency
response and planning is low within the sector, particularly within the lead
statutory agencies. This state of affairs has often led to late and dis-jointed
response initiatives, which are ineffective and inefficient. The lack of
capacity also often places an inordinate responsibility on development partners
in leading response initiatives.
Lessons from recent flooding events and cholera outbreaks (2007 -2010),
suggest that specialised capacity for effective WASH response coordination and
implementation during emergencies, needs to be further enhanced, both at the
national and regional levels. This will provide direction for more effective
response at the district levels.
In 2012, UNICEF provided technical assistance for an initiative to
define mechanisms for coordination of WASH in Emergency at national and
sub-national level, and to build critical capacity for more effective planning,
response and coordination.
This assignment is based on the recommendations made from that
assignment, and is aimed specifically, at providing support for cluster
coordination and developing related WinE capacity, including:
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Emergency assessments/ appraisal methodologies;
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Identification key / priority actions, in line with
Standards, Ethics and Best practices;
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Response planning and co-ordination, including
initial response and transition into programmatic response for sustainability;
and
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Monitoring and Evaluation.
Objective
This assignment is aimed at building sustainable
national and regional level capacity on the WASH aspects of emergency
management, particularly in terms of the most likely events, in the areas
including the above identified, and to facilitate understanding of the cluster
approach. Particularly, it is aimed at building capacity in WASH cluster
coordination within the lead Ministries and training of core WinE teams at the
national and regional levels.
The specific objectives of the exercise are as
follows:
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Capacity for the effective coordination of the newly
constituted National WinE technical Working Group/ Cluster coordination
capacity built within 2 sector lead Ministries through mentorship and coaching
programme.
•
Core national and regional WASH experts (WinE Teams) trained
in the management of emergencies including rapid assessments, co-ordination,
information management, planning and implementation of key WASH interventions,
primarily, in the Central, Northern, Upper East, and Upper West Regions.
Specific Tasks
The major activities to be carried out
would include, but would not be limited to, the following:
o Provision
of technical assistance for the establishment of the WASH cluster coordination
and MIS functions within the Water Directorate (MWRWH) and the Environmental
Health and Sanitation Directorate (MLGRD). This would essentially involve the
adoption of a consultative process to:
§ Identify
and designate one of the lead Ministries as the Secretariat to facilitate the
activities of the national WinE technical Working Group (and therefore WASH
cluster coordination)[1],
through a consultative process.
§ Coach
and mentor designated officers within the 2 lead Ministries, as acting Cluster
Coordinator, in WASH cluster coordination, and the management of information in
emergencies.
o Organisation
of training workshops at national and regional level for core expert teams (WinE
Teams) on the identified areas, which would factor in lessons from previous
emergency experiences. The training sessions will also facilitate a working
understanding of the Cluster Mechanism, and key roles and functions within the
mechanism. The training, which will cover all 10 regions of the country will be
held as three (3) zonal sessions for the Southern, Middle and Northern Belts as
follows:
§ Southern
– Western Region, Central Region, Greater Accra Region, Volta Region
§ Middle
– Eastern Region, Ashanti Region, Brong Ahafo Region
§ Northern
– Northern Upper East Region, Upper West Region
The training workshops will be organized
by the two sector lead ministries i.e. Ministry
of Water Resources, Works and Housing (MWRWH and Ministry of Local Government
and Rural Development (MLGRD).
o Working
sessions with sector groups and experts to enhance the functionality of the WASH
co-ordination structures/ arrangements at the national and regional levels
including an effective Information Management System.
These activities
should be scheduled logically to achieve the set objectives, based on
exigencies on the ground.
Expected Deliverables
It is expected that the assignment will
span over six (6) calendar months (including reporting). The minimum outputs expected from the
assignment include the following;
•
Designation
of main and back-up WASH cluster coordination functions among the 2 lead
Ministries and setting up of Secretariat for national WinE technical Working
Group, through a consultative process, assessment of existing capacity for
effective management of the secretariat’s functions, and development of an
appropriate capacity enhancement plan (factoring in this assignment) (by the end of Month 1).
•
Capacity
building of main actor of the lead Ministries through coaching and mentorship
programme (by the end of Month 6)
including:
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Key
coordination, planning and response roles and responsibilities; and mechanisms
for alert systems, planning, co-ordination and fund raising.
o
Establishment
and management of Information Management Systems based on existing systems
within the sector, as far as practicable (at least, development of framework,
identifying applicable tools and systems).
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Training
of national and regional level WinE Teams (by
the end of Month 4).
Output reporting will include Monthly Progress
Reports and specific reports on the national and regional WinE training
sessions. The Final Assignment Report shall be submitted to the Chief of WASH
in hard, as well as electronic format by the end of the fourth month. The raw
data shall be delivered on a CD along with coding where necessary.
Summary of Tasks and Deliverables
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Task
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Deliverable
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Time Frame
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Designation of
main and back-up WASH cluster coordination functions/ technical Assistance
for setting up functions of National WinE Technical Working Group among the 2
lead Ministries through a consultative process.
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Monthly Progress
Reports. Report for month 1 should capture the role arrangement i.e. main and
back-up cluster coordination functions
between 2 lead Ministries
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Months 1 - 5
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Organisation of
training workshops at national and regional level for WinE Teams on the
identified areas. The training sessions will essentially facilitate a working
understanding of the Cluster Mechanism, and key roles and functions within
the mechanism.
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•
Training of WinE Teams at national level and in the Central, Northern,
Upper East, Upper West and Volta Regions.
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By Month 4
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Capacity building of main actor of the lead Ministries through coaching
and mentorship programme:
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Key coordination, planning, co-ordination
and response roles and responsibilities.
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Establishment and management of Information
Management Systems based on existing systems within the sector, as far as
practicable.
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WinE Secretariat set up within lead
Ministries set up with adequate capacity
for cluster coordination and emergency
information management
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By Month 6
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Final Assignment Report
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Total
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6 Months
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Reporting
The
specialist shall report directly to the Chief of WASH section, UNICEF, with
copies to the Director, Water Directorate, Ministry of Water Resources, Works
and Housing (MWRWH), and the Director, Environmental Health and Sanitation
Directorate (EHSD) of the Ministry of Local Government and Rural Development
(MLGRD). He shall also work in close collaboration with the Emergency focal
Point for WinE, UNICEF- Ghana, and programme geographical area focal points, as
well as, the Emergency focal points I the two lead Ministries.
He/
she shall provide a detailed Work Plan, outlining activities to be carried out
for discussion with the Chief of WASH and the emergency focal person for the WASH
section on the commencement of the assignment.
Changes
in the scope of work and output emanating from the working sessions with sector
partners and statutory, which would significantly affect the output of the
assignment or the resources required should be brought to the attention of the
emergency focal person for WASH section.
Key Collaborators (List not exhaustive)
Key
collaborating agencies will include national Disaster Management Organisation (NADMO),
Water and Sanitation Sector Working Group, Water Directorate of the Ministry of
Water Resources, Works and Housing (MWRWH), Community Water and Sanitation
Agency (CWSA) (at national level and in
the focus regions), Ghana Water Company (GWC), Ghana Urban Water Ltd.
(GUWL) (at national level and in the focus
regions),
Environmental Health and Sanitation Directorate (EHSD) of the Ministry of Local
Government and Rural Development (MLGRD), Coalition of NGOs in Water and
Sanitation (CONIWAS), WaterAid, Plan Ghana, CoCRWDP, New Energy, Rural Aid, Pronet
South, Pronet –North, Afram Plains Development Organisation (APDO).
Payment Terms
Payment in respect of the exercise
will be effected as follows:
- 20%
of the fees for the assignment will be paid on submission of the 1st
Monthly Report
- A
Further 30% will be paid on submission of the 3rd Monthly Report
(at the end of the 3rd Month).
- 30%
of the cost of the assignment will be paid on submission of the 5th
Monthly Report (at the end of the 5th Month).
- The
final 20% will be paid on the finalisation and approval of the Final
Report.
Expected background and Experience
The specialist must have:
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Advanced university degree – An advanced university
degree in Water and Sanitation/ Civil Engineering, Public Health, Project
Management, Sociology or any WASH/ Programme/ Emergency Management related
discipline.
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A
minimum of 10years post qualification experience in emergency prevention and
response management, particularly in relation to the WASH sector and/or Public
Health.
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Experience
in capacity building for WASH in Emergencies.
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A
good working knowledge of the cluster approach, and experience in the design,
implementation and management of related systems would be a clear added
advantage.
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Fluency in writing, reading and speaking English.
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Strong track record in relating and networking and
analytical skills.
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Ability to operate computer Microsoft office
programs (MS Word, Excel, Power Point and Access), is essential.
General Conditions: Procedures and Logistics
Ø The consultant will work from the UNICEF office in Accra,
with limited office support. In particular, the consultant will have her or his
own computer facilities and transport facilities for commuting to office.
Ø The assignment cost will
include Professional Fees, and Daily Subsistence Allowances (DSAs). The
consultant will also be entitled to DSA for travel outside Accra at the
prevailing UN rates (estimated maximum 20 nights). Fees will be paid based on
the achievement of the indicated deliverables
Ø All equipment and
logistics hiring requirements, however, should be discussed and cleared with
the emergency focal person for WASH section.
Ø The consultant should provide his/her stationery and office materials/
consumables – computer, data storage devices, paper etc.
Ø The consultant will have access to UNICEF transport along
with UNICEF Security Radio when in the field on official travel Transportation will also be provided for
official meetings (within official working hours) within Accra, based on prior
notification.
Ø In case of air travel for any field missions the airfare and
terminal expenses for the consultant’s flight will be paid by UNICEF.
Policy both parties should be aware of:
Ø Under the consultancy agreements, a month is defined as 21
working days, and fees are prorated accordingly. Consultants are not paid for weekends or
public holidays.
Ø Consultants are not entitled to payment of overtime. All remuneration must be within the contract
agreement.
Ø No contract may commence unless the contract is signed by
both UNICEF and the consultant or Contractor.
Ø For international consultants outside the duty station,
signed contracts must be sent by fax or email.
Signed contract copy or written agreement must be received by the office
before Travel Authorisation is issued.
Ø No consultant may travel without a signed travel
authorisation prior to the commencement of the journey to the duty station.
Ø Unless authorised, UNICEF will buy the tickets of the
consultant. In exceptional cases, the
consultant may be authorised to buy their travel tickets and shall be
reimbursed at the “most economical and direct route” but this must be agreed to
beforehand. All travel will be in economy class.
Ø Consultants will not
have supervisory responsibilities or authority on UNICEF budget.
Ø
Consultant will be required to sign the Health statement for consultants/Individual
contractor prior to taking up the assignment, and to document that they have
appropriate health insurance, (no medical evacuation since this
consultancy is based in Accra).
Ø The
Form 'Designation, change or revocation of beneficiary' must be completed by
the consultant upon arrival, at the HR Section.
Ø **** Please consult with HR on
entitlements as many are set by UNICEF rules.
You may contact this page for further details via : blessedenoch@yahoo.co.uk
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